All current U.S. Staples’ associates residing in the U.S. (including U.S. subsidiaries) who are full time or part time (except for seasonal and/or temporary associates) are eligible to apply to the Staples Share Fund in times of severe financial need; however, the significant qualifying circumstance must occur while employed with Staples and the associate must be active or on a company-approved leave of absence at the time the grant payment is made.
The Staples Share Fund defines a qualifying event as an unforeseen event that has happened within the last six months and has caused a severe financial hardship. Qualifying events include the following:
The Share Fund defines a qualifying expense as past due rent/mortgage/property taxes, past due basic utilities (electric, gas, water/sewer, garbage ONLY), and food. The Share Fund may also help pay security deposits for new housing, and specific expenses related to the death of an immediate family member (funeral expenses and emergency travel expenses).
In the case of a natural disaster, such as a hurricane, tornado, etc., the Share Fund may also help pay for emergency housing, and uninsured/underinsured repairs to a primary residence.
If you have a severe financial need due to an emergency, you may qualify for the Staples Share Fund. To apply, first download our Direct Grant Application Prep Pack and New Tenant/Temporary Housing Form (if applicable) and complete the enclosed Application Check List.
Once you have gathered all the required documentation, just click the "Apply" link in the main navigation at the top of the page. Return the completed application and required supporting documentation to the Staples Share Fund.
The Staples Share Fund provides assistance in situations where the associate has no other means of paying the necessary expense. If the expense has already been paid then there is no longer a financial need. Generally, the Staples Share Fund will not consider reimbursement of paid expenses.
All applications for a Share Fund grant must provide proof of the qualifying event (varies based on the event), and proof of the qualifying expense (copies of past due bills). Please see our Direct Grant Application Prep Pack for a full list of required documentation for each qualifying event.
The Share Fund may require additional information not included in the Prep Pack list and we will inform the applicant via email and phone to request this information.
The Staples Share Fund strives to turn around a response within 5–7 business days (excluding weekends and holidays) from the time a COMPLETE application is received. Lack of proper documentation will result in an immediate denial of an application. We will reconsider an application once required documentation is provided by the associate. As a result, processing time may be extended in cases where we are missing documentation, signatures or if other information is needed.
The Staples Share Fund considers the associate, their spouse or domestic partner, minor children and other dependents for which the associate is 100% financially responsible, as eligible. Typically, immediate family members are those who can be covered by the associate's insurance.
Parents, grandparents or other relatives are not considered dependents unless the associate can show they are 100% financially responsible for that relative (i.e., a copy of the most recent tax return showing dependents).
The only exception is for the death of an associate’s parent(s). The Share Fund may provide assistance for funeral expenses for the associate’s parent, if the associate is financially responsible for the expense.
Generally, an associate may only receive one grant award of up to $2,500 for the same qualifying event. Associates may only apply four times in a fiscal year (Feb to Jan) regardless of whether those applications are approved or denied. Likewise, an associate may only receive a maximum of $4,000 in a fiscal year (Feb to Jan) if they have more than one qualifying event.
No. Federal law prohibits the Staples Share Fund from making any grants designed to replace or supplement Staples’ compensation or benefits to its associates. Due to this law, the Staples Share Fund CANNOT provide grants to help pay for medical expenses.
Associates must be employed at the time of the disbursement of the grant. The only exception is if you are part of a reduction in force. If you have already submitted your application and then are laid off prior to the disbursement of the grant, assuming your application meets the criteria of the Staples Share Fund, you will be eligible for a grant.
The Staples Share Fund grants are not meant to replace other available resources such as medical/life insurance, short/long-term disability coverage, personal savings, 401(k) hardship loans, and assistance from family members, etc. Associates should also consider contacting the Employee Assistance Program (EAP) that is managed by e4Health. e4Health can be reached at 1-800-227-2195 or at www.helloe4.com. When faced with the death of an immediate family member, Staples offers funeral planning and concierge services through The Hartford's group life insurance program to help mitigate the expense. For more information, call The Hartford's Funeral and Concierge Services at 1-866-854-5429 or go to www.everestfuneral.com/hartford and use code HFEVLC.
Falsification or alteration of supporting documentation
Use of grant funds for anything outside the stated purpose for which funds were provided
Intentionally misrepresenting the financial hardship or qualifying event
Intentionally withholding relevant information that would ultimately result in a denied application
Intentionally attempting to deceive the Staples Share Fund support team.
The Staples Share Fund takes fraud very seriously. The above are violations of the Staples Code of Ethics. Any confirmed fraud, whether it is successful or not, may result in disciplinary action, up to and including termination from Staples.
There are many ways to support the Staples Share Fund: by payroll deduction, by personal check (made payable to the Staples Share Fund) or by PayPal, or by running a fundraiser within your Staples location.
As long as you want, you can opt out anytime. For example, if you want to cancel your contributions after a year, just log into https://associateconnection.staples.com and change your payroll deduction preferences. You can also set an end date when initially signing up.
You can donate to support the work of the Staples Share Fund. If you want to volunteer in other ways, please email us at StaplesShareFund@staples.com and we will get back to you. If you have ideas, please send them along.